Privacy Policy

Last updated: 25 September 2026

VDV Sourcing respects your privacy and is committed to protecting your personal data. This Privacy Policy explains what personal data we collect, why we collect it, how we use it and what rights you have regarding your personal data.

1. Who we are

VDV Sourcing provides B2B sourcing and matchmaking services, connecting buyers, suppliers, manufacturers, wholesalers and other business partners.

Company details

VDV Sourcing
Chamber of Commerce (KvK): 42121770
VAT: NL005511168B26
Address: Brikhof 8, Purmerend
The Netherlands
Email: [EMAIL ADDRESS]
Telephone: [PHONE NUMBER]

VDV Sourcing is responsible for the processing of personal data as described in this Privacy Policy.

2. Personal data we collect

We may process personal data when you contact us, submit a sourcing request, introduce your company or products, or otherwise communicate with VDV Sourcing.

This may include:

  • Your name;
  • Company name;
  • Job title or role;
  • Email address;
  • Telephone number;
  • Country or business location;
  • Information contained in your enquiry or message;
  • Information relating to a sourcing request;
  • Information about products, suppliers, buyers or business opportunities you provide to us;
  • Correspondence between you and VDV Sourcing;
  • Technical information relating to your use of our website, where applicable.

We only collect personal data that is reasonably necessary for our business activities.

3. Why we process your personal data

We may process your personal data for the following purposes:

  • Responding to enquiries and contact requests;
  • Handling sourcing requests;
  • Searching for potential suppliers, manufacturers, products or buyers;
  • Introducing potential business partners to each other;
  • Communicating about potential transactions or business opportunities;
  • Maintaining business relationships;
  • Preparing and administering agreements;
  • Sending and administering invoices;
  • Complying with legal and administrative obligations;
  • Protecting our legitimate business interests;
  • Maintaining and improving our website and services.

4. Legal basis for processing

Depending on the situation, we process personal data on one or more of the following legal bases:

Performance of a contract or steps prior to entering into a contract
We may process your data when this is necessary to provide requested services or to take steps at your request before entering into an agreement.

Legitimate interests
We may process personal data when this is necessary for our legitimate business interests, such as communicating with business contacts, identifying sourcing opportunities, maintaining business relationships and operating our sourcing activities, provided that these interests do not override your privacy rights.

Legal obligation
We may process and retain certain information where this is necessary to comply with legal, tax or administrative obligations.

Consent
Where required, we may process information based on your consent. You may withdraw your consent at any time.

5. Sourcing and business introductions

As part of our services, VDV Sourcing connects businesses with potential buyers, suppliers, manufacturers and other commercial partners.

When necessary for a sourcing request or business introduction, we may share relevant contact and business information with a potential business partner.

We only share information that is reasonably necessary for the relevant sourcing activity, introduction or potential transaction.

Where appropriate, we will inform you before sharing personal contact information with another party.

6. Sharing personal data with third parties

VDV Sourcing does not sell your personal data.

We may share personal data with third parties where this is necessary for our services or business operations. These may include:

  • Potential buyers;
  • Potential suppliers and manufacturers;
  • Business partners;
  • IT and website service providers;
  • Hosting providers;
  • Email and communication providers;
  • Accountants or administrative service providers;
  • Professional advisers;
  • Government authorities where required by law.

Where third-party service providers process personal data on our behalf, we take appropriate measures to ensure that personal data is handled securely and in accordance with applicable privacy legislation.

7. International data transfers

VDV Sourcing primarily operates within Europe.

Some service providers used for hosting, email, website functionality or other business operations may process data outside the European Economic Area (EEA).

Where personal data is transferred outside the EEA, we will take appropriate measures where required to ensure an adequate level of protection in accordance with applicable data protection legislation.

8. How long we keep your personal data

We do not keep personal data longer than necessary for the purposes for which it was collected, unless a longer retention period is required by law.

General enquiries and sourcing requests are retained for as long as reasonably necessary to handle the request and maintain the relevant business relationship.

Information that forms part of our financial or business administration may be retained for longer where required by applicable tax or other legal obligations.

When personal data is no longer required, we will delete or anonymise it where reasonably possible.

9. Security

VDV Sourcing takes appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, disclosure or alteration.

However, no method of transmitting or storing information electronically can guarantee absolute security.

10. Cookies and website analytics

Our website may use cookies and similar technologies that are necessary for the website to function properly.

If we use analytics, marketing or other non-essential cookies, information about these cookies and their purposes will be provided and, where legally required, your consent will be requested before such cookies are placed.

For more information about cookies used on this website, please refer to our cookie information or cookie settings where available.

11. Your privacy rights

Under applicable data protection legislation, including the General Data Protection Regulation (GDPR), you may have the right to:

  • Request access to your personal data;
  • Request correction of inaccurate or incomplete personal data;
  • Request deletion of your personal data;
  • Request restriction of processing;
  • Object to certain processing of your personal data;
  • Request the transfer of your personal data where applicable;
  • Withdraw consent where processing is based on consent.

You can submit a privacy request by contacting:

[EMAIL ADDRESS]

We may ask you for additional information where necessary to verify your identity before processing your request.

12. Complaints

If you believe that VDV Sourcing has not handled your personal data appropriately, please contact us first so that we can try to resolve your concern.

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

13. Third-party websites

Our website may contain links to websites operated by third parties.

VDV Sourcing is not responsible for the privacy practices or content of third-party websites. We recommend reviewing the privacy policy of any third-party website you visit.

14. Changes to this Privacy Policy

VDV Sourcing may update this Privacy Policy from time to time, for example when our services, website functionality or legal obligations change.

The most recent version will always be published on our website. The date at the top of this Privacy Policy indicates when it was last updated.

15. Contact

For questions about this Privacy Policy or the processing of your personal data, please contact:

VDV Sourcing
Brikhof 8, Purmerend, The Netherlands
Email: [EMAIL ADDRESS]